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An electronic document management system (DMS) is a software system used to store and manage electronic documents and images of paper documents. Document management software applications allow organizations to create a single centralized repository of all their electronic and paper documents. They can then provide their staff with controlled access to this repository.

Document management software is efficient, simple, and cost effective. There is no time lost filing & retrieving documents.  There is also the cost savings of the reclaimed space originally used to store documents.  Using a single mechanism to manage both electronic and paper documents makes it easier for employees to work. 

Document management software systems allow an organization to quickly move to a "less paper" system.  A Document management application could cut down the amount of work hours employees spend trying to find information already available in an organization.  This time spent searching, sorting, creating and re-creating redundant documents might account for millions of dollars of wasted hours.  Such inefficiencies can be eliminated with the use of a document management application.