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Could Your Company Benefit From a Time and Attendance System?

 How many times have you gone through the motions of counting and tabulating your employees’ hours?  It can be a tedious and boring task, and most importantly can take you away from other things you need to be doing.  Even if you have a HR department/person tabulating hours, this task can take away from their time as well.

One way to streamline your efforts is by implementing a time and attendance system.  These systems range from traditional card readers all the way to biometric meters that read your employees’ thumbprints.  Depending on the level of security at your office, you can get an Internet based system up and running within the same business day.

Cost

The cost varies depending on the technology behind the time and attendance system you choose.  Biometric readers are going to cost much more than card readers—but you can get a positive ROI on these systems.  Buddy punching occurs when one person clocks in for a friend that is not actually at work.  If you own a larger sized company it is wise to get a more intricate system like biometric readers.  This way no one can punch in for someone who is really not there.

On the flip side if you have your employees manually keep track of their hours, who is to say they don’t round up the numbers.  If they know they are getting overtime and they fudge a little it won’t hurt right?  Well if one person does this it probably won’t, but little numbers add up fast when multiple people are doing so.  

Benefits

The benefits other than money of course is the time it frees up for just about everyone evolved.  If you have your employees’ manually record their hours, they would be freed of that, if you are in charge of calculating everyone’s hours this will free up your time, and of course same goes for the HR department.

Negotiation

Once you have decided on the type of system that will best fit your company, the next step is to negotiate with vendors.  Remember to talk to multiple vendors and ask each one what the installation price is for any equipment that needs to be installed.  Once you have gotten some prices use those to leverage the price you desire from the company you feel is right for you.

Streamlining as many aspects of your business as you can is a must these days.  Patients may be a virtue, but everyone seems to be more focused on the now.  Every little bit helps and time and attendance systems are no exception.  Take the time to research which system is right for you and you could be on your way to less worry in no time.